Band E-Mail GENIE

BAND E-MAIL GENIE - watch this overview video

Have you as a band teacher, ever felt these things:

1. You send very similar e-mails often for repeatedly similar behaviors, or wish you could?
2. You have to always reserve a chunk of extra time to look up, copy & paste an email address, or message? But you want to be more communicative with parents with day-to-day praises or concerns, right?
3. You intend to send a message to parents about positive or negative moments in class, but then you get busy and forget to do it?

Do you ever wish you could have a more efficient system to save time, mental energy, and get it all done with these wants?

The Band E-mail Genie Grants Your Wishes!!!

This google workbook has pre-written automated messages. With just a couple of clicks, you can send those quick, to-the-point messages to parents, with minimal upfront set-up. Hover your mouse (or finger on a tablet) over the hyperlinked button cell, and tap, tap….done!

• Paste in your students’ first & last names, parent e-mail addresses, class period, and instrument
• Double-check that you like the email subject titles, and wording of messages
• It is advised to have an email app operational on your computer with your school e-mail, and/or on your tablet. Most would use Office 365, Outlook, Yahoo!, iCloud, etc. to sync their e-mail address on their machine/tablet.

Student #1 - says “I left my instrument at home”

Student #2 - says “I left my music at home”

Student #3 - they were tardy to class

Student #4 - is a tuba player, and they forgot their mouthpiece

Student #5 - Played their seating/chair test, and was super awesome!

How long would it normally take you to notify parents of these typical 5 things that could honestly happen within the same class period? With this workbook….in a matter of fewer than 30 seconds. Scroll, find the name, find the message, tap, tap, done!

I have more than 50 “typical” situational e-mails pre-written for you. You can change any of the message bodies or subjects if you wish, then they are always there! There is also one “EXTRA” in each category if you’d like to add one I haven’t thought of or one that pertains more specifically to your class environment. It creates the subject, message body, and includes the student name within the message body!

By using this system over the last few years, I've noticed:

• an increase of appreciation for positive messages
• better communication relationships with parents
• better retention of good band kids
• a decline in student absent-mindedness
• fewer behavior issues overall

Here are the categories and subjects included with preloaded automated e-mail messages for each occurrence:

POSITIVE E-MAIL MESSAGES

Participated Well in Band Class

Great Helper in Band Class

Demonstrated Skills Well in Band Class

Well Prepared for Playing Test/Quiz

Great Improvement in Band Class

Band Student Appreciation

CONCERNING INSTRUMENT BEHAVIOR E-MAIL MESSAGES

Band Locker Left Unlocked

Band Instrument Left Out

Percussion Equipment Left Out

Band Instrument Dropped in Class

Lack of Band Instrument Care

Band Instrument Left in Another Class

Band Instrument Left on School Bus

(Rented) Band Instrument Needs Service

(School-Owned) Band Instrument Needs Service

MISSING SUPPLIES E-MAIL MESSAGES

Missing Band Book/Folder in Band Class

Missing Band Instrument in Band Class

Missing Sticks/Mallets in Band Class

Missing Mouthpiece in Band Class

Missing Ligature in Band Class

Missing (Single) Reeds in Band Class

Missing (Double) Reeds in Band Class

Missing Oils & Greases in Band Class

Missing Slide Cream & Water Spray in Band Class

Missing Cork Grease in Band Class

Missing Pencil in Band Class

CONCERNING SOCIAL, ROUTINE, and CLASS BEHAVIOR E-MAIL MESSAGES

Tardy to Band Class

Detention for Excessive Tardies to Band Class

Improper Room Entry in Band Class

Incorrect Playing Posture in Band Class

Instrument Carriage/Hand Position in Band Class

Personal Electronics Out During Band Class

Cell Phone Ringing in Band Class

Chewing Gum/Candy in Band Class

Excessive Talking in Band Class

"Talking Out" in Band Class

"Off Task" Often in Band Class

Band Binder Unorganized

Refusing to Participate in Band Class

Playing Outside of Instruction in Band Class

Unprepared for Playing Assessment in Band Class

Struggling on Material in Band Class

Detention for Misbehavior in Band Class

"Time Out" in Band Class

Sent to Clinic from Band Class

CONCERNING ONLINE LEARNERS BEHAVIOR E-MAIL MESSAGES

Absent Logging into Band Class Online

Tardy Logging into Band Class Online

Camera/Mic Issues for Band Class Online

Off-Task and Distracted in Band Class Online

Unresponsive in Band Class Online

Disappeared from Band Class Online

Please be sure to watch this SETUP E-MAIL GENIE video with a walkthrough and tips of any needed edits, additions, or formatting.

Related Products:

Band Assessment Master

General Expectations for Care & Maintenance of Band Instruments

Band Instrument Repair Sheets

Band Instrument Care & Maintenance Packets

Recommended Instrument Accessories (free)

Terms of use:

All products in the ultimate Band Room store may not be shared or given to other band teachers or band programs. The purchaser of this teaching product or resource may create copies for their own students or their instrumental program as needed. The purchaser may continue to use the product at a different school if they change jobs to another school instrumental program in the future.